PRIVACY POLICY

Introduction

Boxing is Love is a UK registered charity with the registration number: 1200384. Boxing is Love delivers boxing centric creative and academic educational programmes to youth at risk of school exclusion, conducts research, develops campaigns and brings together other charitable organisations in the form of an alliance to further our charitable objectives.

What is the purpose of this document?

Boxing is Love is committed to protecting the privacy and security of your personal information. This privacy notice describes how we collect and use personal information about in accordance with the General Data Protection Regulations (GDPR).

Boxing Is Love is the “data controller.” This means that we are responsible for deciding how we hold and use personal information about you. Spencer Lee Boya, Chief Executive Officer is responsible for Data Protection within Boxing is Love.

Data subjects include:

Trustees
Corporate & Businesses
Donors
Volunteers
Funders
Supplier/Contractor of Services
Customers purchasing our services such as schools

We encourage you to read this notice carefully, together with any other privacy notices we may provide on specific occasions when we are collecting or processing personal information about you, so that you are aware of how and why we are using such information. We may update this notice at any time.

Data protection principles

We will comply with data protection law. This says that the personal information we hold about you must be:

Used lawfully, fairly and in a transparent way
Collected only for valid purposes that we have clearly explained to you and not used in any way that is incompatible with those purposes
Relevant to the purposes we have told you about and limited only to those purposes
Accurate and kept up to date
Kept only as long as necessary for the purposes we have told you about
Kept securely

The kind of information we may hold about you

Depending on the circumstances, we may collect, store, a variety of categories of personal information about you. Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data). Personal information we may hold includes the following:

Your name, address and contact details, including email address and telephone number
Financial information (where you are purchasing goods or services from us) including bank details, accountants name and contact details
Company information such as VAT number Company Registration number
Receipt record- names and addresses of donators
Name of school, parental responsibility, contact details, identification/passport/health information/any other relevant information disclosed by its members
Pupil assessments, safe guarding and child protection forms, parents and pupil registers, DBS records
Financial information (where you are purchasing goods or services from us) including bank details and contact details
Notes of meetings, papers, action plans and other correspondence

A separate privacy notice is available for employees and volunteers

How your personal information is collected?

Your name, address and contact details, including email address and telephone number
Financial information (where you are purchasing goods or services from us) including bank details, accountants name and contact details
Company information such as VAT number Company Registration number
Receipt record- names and addresses of donators
Name of school, parental responsibility, contact details, identification/passport/health information/any other relevant information disclosed by its members
Pupil assessments, safe guarding and child protection forms, parents and pupil registers, DBS records
Financial information (where you are purchasing goods or services from us) including bank details and contact details
Notes of meetings, papers, action plans and other correspondence

A separate privacy notice is available for employees and volunteers

How we may use information about you

We will only use your personal information when the law allows us to. Most commonly, we may use your personal information in the following circumstances:

Where we are taking steps at your request prior to entering into a contract
Where we need to perform a contract which we have entered into with you
Where we need to comply with a legal obligation.
Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests

We may also use your personal information in the following situations, which are likely to be rare:

Where it is necessary to protect the vital interests of you or another person
Where it is needed in the public interest or for official purposes.

Situations in which we may use your personal information

Most of our data processing is carried out as a legitimate interest by a not-for-profit body aimed at Sport, Educational and Community support:

processing relates only to members or former members (or those who have regular contact with it in connection with those purposes); and
there is no disclosure to a third party without consent

We use this personal information to:

To enable us to provide a service for the benefit of the public in particular Young People
To administer records relating to these services
To fundraise and promote the interests of the charity
To manage our employees and volunteers
To maintain our own accounts and records (including the processing of gift aid applications)
To inform you of news, events, activities and services that we offer
To deal with enquiries and complaints made by or about you

Processing is also necessary for carrying out legal obligations in relation to Gift Aid or under employment, social security or social protection law, or a collective agreement.

Change of purpose

We will only use your personal information for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If we need to use your personal information for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.

We may process your personal information without your knowledge or consent where this is required or permitted by law.

Who has access to your data?

Your personal data will be treated as strictly confidential information and will only be shared within charity including employees, Charity board members and Trustees only as required in pursuance of their job/role function.

We will also share your personal information with third parties where required by law, where it is necessary to administer the working relationship with you or where we have another legitimate interest in doing so.

Boxing is Love may share your data with following third parties:

Professional advisers, HR Consultant (Louise Smith HR Ltd), lawyers, bankers, accountants and insurers based in the United Kingdom.
For gift aid purposes: HR Revenue & Customs, regulators and other authorities based in the United Kingdom

In addition, we may disclose your personal information:

in connection with any legal proceedings or prospective legal proceedings
in order to establish, exercise or defend our legal rights (including providing information to others for the purposes of fraud prevention and reducing credit risk)
to any person who we reasonably believe may apply to a court or other competent authority for disclosure of that personal information where, in our reasonable opinion, such court or authority would be reasonably likely to order disclosure of that personal information

All our third-party service providers are required to take appropriate security measures to protect your personal information in line with our policies. We do not allow our third-party service providers to use your personal data for their own purposes. We only permit them to process your personal data for specified purposes and in accordance with our instructions.

Boxing is Love does not share your data with other companies or organisations to enable them to send their own marketing communications to you.

If you require further information with regards to your personal data which may be shared with third parties, please contact Spencer Lee Boya, CEO.

We reserve the right to update this privacy notice at any time, and we will provide you with a new privacy notice when we make any substantial updates. We may also notify you in other ways from time to time about the processing of your personal information.

If you have any questions about data protection or this privacy notice, please contact:

Spencer Lee Boya, Chief Executive Officer, Boxing is Love

Postal address: Ground & First Floor Offices, Herbert Art Gallery, Jordan Well, Coventry, CV1 5QP

Email : spencer@boxingislove.org

Complaints to the ICO

You have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues.